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Free freelancer templates
The four bits of admin every freelancer keeps rewriting from scratch: an invoice, a delivery email, a payment clause, and a polite way to chase money that's late. Copy them, tweak the bracketed bits, get on with the actual work.
Free to copy or download. No signup, no email wall.
Freelance invoice template
A clean, plain-text invoice you can fill in and send in two minutes. Swap the bracketed bits for your own details and delete the VAT line if you're not registered.
INVOICE
[YOUR BUSINESS NAME]
[Your address line 1]
[Your address line 2, City, Postcode]
[your@email.com] · [your phone]
[VAT number, if registered]
Bill to:
[Client name / company]
[Client address]
[Client email]
Invoice number: [INV-0001]
Invoice date: [DD Month YYYY]
Due date: [DD Month YYYY]
------------------------------------------------------------
Description Qty Rate Amount
------------------------------------------------------------
[Item or service] [1] [£000.00] [£000.00]
[Item or service] [1] [£000.00] [£000.00]
[Item or service] [1] [£000.00] [£000.00]
------------------------------------------------------------
Subtotal [£000.00]
VAT (20%) [£000.00]
TOTAL [£000.00]
------------------------------------------------------------
Payment terms: Payment due within 14 days of the invoice date.
Pay by bank transfer:
Account name: [Your business name]
Sort code: [00-00-00]
Account no: [00000000]
Reference: [INV-0001]
Or pay online: [payment link]
Thank you for your business. If anything on this invoice
needs a change, just reply to this email and I'll sort it.
[Your name]"Final files ready" delivery email
The email you send when the work is done. Warm, short, and built around a link where the client previews the work and the clean files unlock once they pay.
Subject: Your final files are ready — [PROJECT NAME] Hi [Client name], Good news, [project name] is finished and ready to go. You can see everything at the link below. It opens to a preview of the full set so you can check it's all correct before anything changes hands. The download link is attached to that same page and unlocks the full-resolution, final files the moment payment clears. View and download: [your FileFlippers link] Amount due: [£000.00] Nothing to install and no account to create on your end. Open the link, have a look, pay on the same page, and the clean files are yours instantly. If you spot anything you'd like tweaked before we wrap, reply here and I'll turn it around quickly. Otherwise, thanks so much for the project, it's been a pleasure. Best, [Your name] [Your business name]
Payment-before-delivery clause
Drop this into your proposal or terms so the payment-before-delivery expectation is set from the start. Deposit to begin, watermarked previews to approve, clean files on final payment.
PAYMENT AND DELIVERY A deposit of [amount or %] is due before work begins, and booking is confirmed once that deposit is received. The remaining balance is due on completion. Throughout the project you'll receive watermarked previews to review and approve. Final deliverables, meaning the clean, full-resolution, unwatermarked files, are released to you upon receipt of full and final payment. Files remain the property of [Your business name] until payment has cleared in full. Note: this is a plain-English starting point, not legal advice. Adapt it to your situation and your local law, and have a solicitor review your terms if the work is high value.
Chasing an overdue invoice
For when the money hasn't landed and you need to nudge without torching the relationship. Firm, polite, and specific about the numbers.
Subject: Overdue invoice [INV-0001] — [£000.00] Hi [Client name], Just following up on invoice [INV-0001] for [£000.00], which was due on [DD Month YYYY] and is now [X] days overdue. I appreciate things get busy, so this might simply have slipped through. Could you let me know when I can expect payment, or flag if there's a problem I can help with? For your reference: Invoice number: [INV-0001] Amount due: [£000.00] Due date: [DD Month YYYY] Days overdue: [X] Payment details are on the invoice, and I'm happy to resend it or share a fresh payment link if that's easier. If I haven't heard back by [DD Month YYYY], I'll follow up again. Thanks for sorting this, and do let me know if there's anything I can do to speed it along. Best, [Your name] [Your business name]
How to use these
Every placeholder sits in [square brackets], so a find-and-replace on the brackets gets you most of the way there. Copy the whole thing into your email client, invoicing tool, or proposal doc, fill in the gaps, and send. Nothing here phones home or needs an account.
The delivery email and the payment clause both assume you can send files that only unlock once the client pays. You can do that manually, invoice, wait, then email a link, or you can let a payment-gated link handle the preview, the payment, and the delivery in one move. That's the part FileFlippers automates.
Questions
Are these templates free?
Yes, completely. Copy them, download them, edit them, use them for as many clients as you like. There's no catch and no signup to grab them.
Can I use them commercially?
Go for it. These are meant for real client work, so use them in your own invoices, emails, and proposals however you need. The payment-before-delivery clause is a plain-English starting point rather than legal advice, so adapt it to your situation.
How do I get a client to pay before delivery?
Set the expectation early with the payment clause, then deliver through a link that shows a watermarked preview and only unlocks the clean files once the client pays. FileFlippers does exactly that: one link handles the preview, the payment, and the delivery, so there's no awkward gap where you're waiting on a bank transfer before you send anything.
Do I need an account?
Not to use the templates. You only need a FileFlippers account if you want to send a payment-gated link that unlocks on payment, which is the automated version of what these templates describe.
Stop chasing invoices. Get paid on delivery.
These templates set the expectation. FileFlippers enforces it: send one link, the client previews watermarked files, pays on the same page, and the clean files unlock the second the money clears. No gap, no chasing, no unpaid downloads.